SchoolBrains’ projects are conducted using our four-phase implementation methodology. Our approach emphasizes early design validation to ensure that your SchoolBrains solution achieves your desired education objectives. This phased approach and high-level deliverables are outlined below.


Aptium & School project teams agree on an overall project definition including:

  • Objectives
  • Requirements
  • Priorities
  • Scope
  • Success Factors


Project teams agree on a system design, including:

  • Integration
  • Data
  • Content
  • Analysis
  • Reporting
  • Total Requirements


Project teams review and agree on a system that is unique to the School

  • Configuration
  • Personalization
  • Integration
  • System Testing


Project teams work together to ensure:

  • Launch of Pilot
  • Validation/User Testing
  • Refinement
  • Training by User Type
  • Support

Phase One: Project Definition

We kick-off implementation with a Project Definition Workshop that is facilitated by your SchoolBrains project manager and attended by your SchoolBrains project team. The goal of the workshop is to clearly document the short and long-term objectives for your SchoolBrains system – and to align those goals you’re your school’s overall strategic plan. Collectively, the workshop participants identify, review and define the requirements for your SchoolBrains system to provide you with the maximum value. Your SchoolBrains project manager will develop a project plan that accurately reflects project scope, project resources, and project time constraints. The SchoolBrains Project Definition workshop approach facilitates collaboration among your key stakeholders and designs a game plan for your project that ensures the highest degree of success.

Phase Two: Project Design

During the Project Design phase, we use a facilitated workshop approach to determine all the necessary ingredients that are required to make the SchoolBrains system work as effectively as possible for your school. These factors include, but are not limited to, integration with other systems, data definition and mapping, content, analysis tools and reporting. Upon completion of this phase, the project teams will have a working document that communicates the total project requirements and system design.

Phase Three: Project Configuration

The objective of the Project Configuration phase is to construct a ready-to-use SchoolBrains system that replicates all of the design features agreed to in Phase 2. Your database is tailored to address your specific data requirements and initial student data is entered. Interfaces to/from other software applications or websites are developed. Integrated system testing is performed to ensure that the individual components achieve the expected results.

Phase Four: Project Deployment

Prior to the deployment of the your SchoolBrains system, members of the school project team perform user testing to ensure that the solution is fully functional, satisfies the predefined requirements, and achieves the predefined District objectives – before it is delivered. Training is provided to constituents in a phased approach, i.e. Group 1 may be 3 or 4 teachers who are most interested in using technology and understanding the implications of comparative analysis and data. Group 2 may be an entire class-level of teachers, etc. SchoolBrains system support processes are clearly defined between Aptium and your school – and thoroughly prepared so they are ready to execute when the system is fully adopted and running throughout your school system.